Every company or organization generates huge quantities of paperwork. To ensure version tracking, secure archiving, and speedy retrieval, it’s important to organize the paperwork efficiently. The document’s organization helps to manage and locate documents, which aids in making decisions, problem-solving and cuts expenses.

Create a document workflow www.cartagrande.com/coaching-methods-used-in-harvard-business-review/ model to simplify your document workflows. This will show the steps of your process and the people who will be involved in each step, as well as what kind of documents you’ll have to complete and send to the recipient. You can then utilize a low-code workflow application like frevvo, to automatize your workflow by uploading and digitizing documents. Once your documents are digital and digitized, they can be shared among teams, and the users can sign them using their electronic signatures. This removes the need to print and fax, which saves time and increases collaboration.

A more efficient workflow for documents can aid in reducing your paper usage by up to 70%. It can also help you improve efficiency by decreasing the number of steps and handoffs that are part of your workflow, leading to better project timeliness. Finally, document automation can minimize human errors by eliminating repetitive manual tasks and preventing the risk of lost documents.

Streamlining processing of documents also helps create a more interconnected and data-driven environment. This enhances communication between team members and allows them to make more informed decisions using accurate information. Furthermore, it allows you to adhere to regulations and improve compliance by allowing you to monitor the changes in records over time and swiftly detect and fix any gaps.